Admin Assistant/Registrar Position open

POSITION OPEN: Prairie Adventist Christian eSchool invites applications for the following part-time position: Admin Assistant/Registrar.

Please submit your resume to Along with your resume please include three references for us to contact. Please include a pastor as one of your references.

If you have any questions about this position you can contact Heidi Morehouse at 403-848-3165 or


Job Description

Title: Admin Assistant/Registrar

Position Summary:

Hourly Wage

Minimum of 20 hours/week

Monday to Thursday Mornings beginning at 8 am

Work Site: Will work from home and/or the Alberta Conference Office. Must be local to the Lacombe area.


Confidential, professional, responsible and a positive work attitude

Dedicated and active member or the Seventh-day Adventist Church

Passionate about Adventist Education


The Admin Assistant/Registrar is responsible for the many administrative and clerical functions that keep PACeS running efficiently. The primary goal is to provide technical and clerical assistance to the school and to coordinate the flow of communication between administrators, teachers, parents, and students.

Duties, will include the following but are not limited to:

Student Registrations and Admissions

Maintain Student Files and file requests

Print/Mail Report Cards

Recording Secretary for board and constituency meetings

Maintain PowerSchool

Textbooks: Shipping, receiving, ordering and inventory

Provincial Exam Process Manager


Required Skills, Abilities and Professional Attributes

  • Display a high degree of professionalism & diplomacy in dealing with the general public, students, and staff, volunteers and outside agencies
  • Work within an established accountability framework to ensure maximum results are achieved in delivering support services to PACeS
  • Promote an atmosphere of respect for students and adults
  • Outgoing and friendly
  • Strong oral and written communication skills
  • Excellent customer service
  • Accurately carry out verbal instructions
  • Work cooperatively as a member of the school team
  • Effectively perform a wide range of secretarial/clerical duties including records management, preparation of reports and documentation processes within the school office environment
  • The ability to multitask and prioritize
  • Computer proficiency
  • Willingness to utilize and adapt to current and changing technologies as required
  • Proficiency in spelling, grammar and typing (41 – 60 wpm)
  • Strong organizational skills
  • Accept increasing responsibility as delegated by the Principal
  • Effectively adapt to changing situations within the workplace
  • Apply knowledge, experience and commitment in the areas of cross cultural understanding and human rights
  • Maintain and promote confidentiality as the norm
  • Demonstrate a strong commitment to the planning for improvement process in support of student learning
  • Engage in continuing education and professional development
  • Demonstrate the following personal attributes:
    • o Honest and trustworthy
    • o Respectful
    • o Enthusiastic
    • o Responsible and self-motivated
    • o Possess a positive attitude
    • o Possess cultural awareness and sensitivity
    • o Flexible
    • o Patient
    • o Demonstrate sound work ethics